FROM "PAPER CONSORTIA" TO HIGH-PERFORMANCE TEAMS.
We architect the Human System that transforms scientific and technical brilliance into scalable, real-world impact and winning evaluation scores.
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The Missing Link: Architecture
Why just Project Management is no longer enough for complex EU consortia.
The traditional approach to project management focuses on tasks and deliverables (the 'what') but often neglects the impact (the 'why') and the human system of collaboration that is essential for true success (the 'how'). We don't just facilitate meetings; we design the underlying system and guide you to transform a group of individuals into a cohesive, high-performing team driven by impact. Drawing on over a decade of experience in organizational design, collaborative practices and EU project management.
Classic Project Management
Focused on the "left Brain"
(Administrative & Legal Compliance)
Monitoring Gantt charts and reporting deadlines.
Managing budget sheets and financial consistency.
Sending "chasing" emails to disconnected partners.
Assuming collaboration happens "by default".
Checking off deliverables.
Collaboration Architecture
Focused on the "Nervous System"
(Human OS & Implementation)
Transforming the consortium from a contract into a shared mission.
Engineering flows and interactions for impactful action, smart decision-making and collective trust.
Facilitating genuine Stakeholder Engagement & Co-creation (SSH) and Ecosystem Synergies.
Operationalizing HE 2026+ Requirements
Implementation Capability is the floor, Authenticity and Real-World Applicability are the ceiling.
01. Real-World Applicability & MAA
Scalability
Moving beyond reports and publications. The "Multi-Actor Approach" demands Stakeholders' involvement from day one to define needs, ensuring results are utilized and scaled, not just validated at the end.
02. Authenticity & Originality
Unique DNA
Evaluators spot generic paragraphs and phrases instantly. We build bespoke architectures that reflect the authentic co-creation and ambition of your consortium, avoiding "copy-paste" and disconnected AI formulation.
03. Demonstrable Impact Power
SSH Driven
We integrate Social Innovation in the way we work and to professionalize communication with society and demonstrate public value. Don't just claim impact; transmit it through your structure.
💡 Expert Insights
"European evaluators are shifting: they no longer accept academia-led projects that validate with users only at the end. They want Applicability and Inclusivity from Day 1."
"Neomeraki's approach aligns with EC's new priorities: ensuring project results are applicable to the market, moving beyond reports into the real world."
Strategic Fit: Horizon Europe 2026+
The Collaboration Lifecycle™
Secure trust, energy, and results across four critical stages.
From idea to execution.
01
PROPOSAL (The Promise)
Win the grant with a credible and authentic plan.
Governance Design Sprint
MAA/SSH Strategy Writing
Real-World Impact Logic
02
GAP (The Bridge)
Fix the "power vacuum" during the Grant Agreement Preparation.
Governance Health Check
Consortium Handbook v0.1
Partner Pre-boarding
03
LAUNCH (The Foundation)
The Phased Kickoff Solution™. From a paper plans to real action and trust.
Strategic Calibration
The Virtual Onramp
Deep-Flow Summit (2-3 Days)
01
SUSTAIN (The Endurance)
Prevent silo-thinking and maintain impact-driven action.
Agile impact-driven OS
Consortium Health
Stakeholder Engagement
What's in it for you?
Strategic value tailored to your role in the consortium.
For Coordinators & PMOs
Secure Funding with Excellence
Stand out with a functional architecture that talks impact and proves you can execute the "Multi-Actor Approach" and SSH integration authentically.Strategic Leadership
We engineer partner ownership so you don't have to babysit and provide the protocols to navigate unexpected changes and conflicts, ensuring the vision remains the priority.Improve Project Success Rates & Impact
Foster the synergy needed to achieve ambitious goals.
For Project Partners
Maximum Visibility
Ensure your excellence isn't buried in silos. We create the interfaces for your technical results to reach the right stakeholders.Drastic Reduction in Friction
Know exactly what is expected and when. Clearer roles and efficient meetings mean more time for your core work.Strategic Long-term Alliances
Build deep trust and a proven track record of collaboration with high-tier partners for future Horizon Europe calls.
Proven Methodology, Measurable Results
Our approach isn't theoretical. We implemented our Phased Kickoff Methodology with the complex DANUBElifelines Horizon Europe project (a 4-year project with 24 partners, 70+ project members across 11 countries), co-designing a dedicated process with the Coordinator (BOKU University) and management partners (Eutema Research Services), transforming their launch and setting the stage for sustained success.
The impact:
Extraordinary Partner Feedback: The kickoff meeting received an average rating of 4.8 out of 5 from participating project members.
From Individuals to a Team: As one partner stated, "One of the best Kick-offs I have ever attended... Now it is a 'WE-Project'."
A Foundation of Clarity & Energy: Key feedback highlighted the process as "Well-structured," "Engaging," and "Clarifying", creating a powerful momentum from day one, fostering "true ownership and connection" as the consortium co-developed initial action plans united around a shared vision.
Key Takeaway: A well-designed kickoff is more than an administrative formality; it's the foundation for project success. The DanubeLifelines Kickoff demonstrated that a proactive, phased, partner-centric approach, supported by robust tools and clear roles, transforms legal partners into a cohesive collective, elevating EU project launches.
🎙 Featured Resource
Masterclass: Architecting the 'WE-Project'
Discover why most projects fail during execution and how to build a truly reliable architecture.
Listen to our conversation with Niels Tudor on The Grant Podcast.
Choose our engagement level for Horizon Europe
STRATEGIC PARTNER
(Consortium Beneficiary - WP Leader)
We join as a full partner, leading the "Collaborative Impact Governance & Co-creation" Work Package. We pre-finance your management success by co-writing the proposal and taking full responsibility during execution.
WP or Task Leadership (Governance & Impact)
Proposal Writing & Strategic Design
Internal Nervous System Management
Genuine Stakeholder Engagement (SSH)
SERVICE PROVIDER
(Spot Support / Specialized Services)
Surgical support for critical milestones. Ideal for coordinators who need expert facilitation for the Kickoff or specific support without adding a full partner.
Governance Design & Authentic Inputs (proposal stage)
The Phased Kickoff Solution™
High-Performance Team Realignment
Impact Crisis Intervention
Architect Your Success.
Secure your Horizon Europe 2026 funding with the architecture required for high-impact execution.
Let's discuss how Neomeraki's specialized support can help your EU project achieve seamless collaboration and exceptional results.
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